Primary Purpose: 

• Administrative support for the Facilities Services Administrator by providing efficient and effective coordination of financial tasks, communication and workflow for the service area
• Support  the activities and purposes of the Facilities Services team and partnerships
• Coordinate the daily activities related to operations and maintenance of the buildings and grounds

Education/Certifications:

• High School Diploma or GED
• Professional Administrative Assistance training or certificate preferred
• College or equivalent in years' experience

Special Knowledge/Skills:

• Proficient data entry and typing skills
• Proficient with Microsoft Office Suite 365, Google Drive applications and functionality, ESC Works, and other technical applications
• Experience with department budgets and processing basic financial transactions
• Excellent communication and interpersonal skills, experienced in telephone, voice mail, Fax and email communications; able to cover phone communications on multiple lines
• Experience in organizing and creating spreadsheets/databases for financial tracking
• Knowledge of financial workflow - invoicing, purchase orders, requisitions, reimbursements, bill payments, etc.
• Ability to prioritize and problem solve
• Strong time management skills for effective performance with minimal supervision
• Ability to detect and resolve problems relating to safety, security, and cleanliness of the Region 10 facilities
• Knowledgeable of ESC and public school district organization, operations, and administrative policies and procedures

Specific Responsibilities and Duties for the Facilities Services Specialist

• Administrative support for the Facilities Services Administrator
• Prepare, organize and file reports and correspondence for projects
• Monitor calendar of events, participant registration, and process room bookings
• Review and monitor monthly expenditures including, but not limited to: processing purchase orders, payment requests, requisitions, travel expenditures, invoices, and other account billing statements
• Reconcile monthly account statements for Facilities Services
• Monitor office supplies, complete purchase requisitions for supplies and equipment, maintain inventory
• Greet visitors and assist with routine inquiries from the staff and clients
• Maintain cordial and clear communications with Region 10 staff  and external customers 
• Maintain confidentiality of all information handled
• Provide logistical support for large events
• Facilitate meeting room utilization for external and internal customers
• Manage off-site parking requirements for all buildings
• Manage the energy management control system for all buildings
• Organize and distribute all keys and magnetic cards for all buildings
• Assist with pick-up, mailing, and dissemination of communications received via interoffice mail and US Postal Service, UPS, FedEx
• Manage licenses and contracts for 3rd party vendors
• Assume responsibility for and maintain confidentiality relative to records and data
• Other duties as assigned

• Three years related to administrative assistant, bookkeeping, finance support, and/or accounting
• Technologically savvy and experienced in various software applications