Primary Purpose:

• Function as clerical and office support to the Director of Supervision and Leadership Development
• Function as clerical and office support to the TIL team as needed
• Responsible for the efficient and effective coordination of activities and accomplishment of job tasks as related to the office of the Director of SLD and the TIL Team

Education/Certifications:

• High School Diploma
• Prefer professional secretarial training or community or senior college training, or the equivalent in experience

Special Knowledge/Skills:

• High level of communication; multiple forms of interpersonal skills
• Experience in telephone and electronic communications
• Organized and experienced in file maintenance and records retention
• Experience in creation of spreadsheets/databases. Advanced skills with Excel spreadsheet applications
• Proficient typist, experienced in use of Microsoft Office software (Word, Excel and PowerPoint), Network email system, and Calendar of Events
• Self-directed & motivated
• Ability to prioritize & solve problems
• Ability to establish successful working relationships with peer and Region 10 staff & clients

Responsibilities and Duties Common to all Region 10 ESC Employees: 

• Ability to work on and enhance a team
• Utilize time wisely for effective management of position responsibilities and to ensure timelines are met     
• Maintain punctuality in daily work times, appointments, and meetings
• Maintain a positive, customer friendly, and professional tone in all communication (i.e. email, written, and verbal)
• Participate as an effective team member who contributes to center-wide strategic planning goals
• Display proficient levels of technology applications and remain current in the area of digital integration
• Perform other duties as may be assigned by Region 10 Leadership
• Prepare and organize resources, train, and collaborate with Region 10 personnel
• Exhibit initiative in identifying problems and suggesting solutions in a positive manner
• Exhibit good judgement and decision making
• Keep supervisor informed of program and district needs
• Maintain up-to-date entries in Region 10 databases and accurate records for tracking and invoicing
• Adhere to Center procedures, guidelines, and policies 

Specific Responsibilities and Duties for the Administrative Assistant III:

General Office Skills:

• Prepare, organize, and file reports and correspondence for specified projects
• Prepare, organize, and submit invoices and purchase orders for specified projects
• Provide direct budget data and purchasing activity support to the Director of SLD and TIL team
• Maintain expenditure budget data for numerous program areas
• Process incoming interdepartmental mail
• Make travel arrangements and hotel lodging for Director and TIL Team
• Receive and process all approved timesheets and leave reports
• Collect and distribute office mail
• Receive and distribute reimbursement checks
• Coordinate professional development for R10 clients
• Monitor Calendar of Events and process room bookings as assigned
• Maintain targeted Lists, Portals, and Calendars (online & in print) 

Communication Skills:

• Demonstrate the ability to effectively communicate with staff and customers on the telephone, in person and in writing
• Edit and proof all written documents as requested
• Always maintain confidentiality in dealing with external and internal interactions
• Greet visitors and respond to routine inquiries from the staff and clients and refer inquiries to the appropriate staff 

Organizational Skills:

• Demonstrate efficient organizational skills
• Demonstrate accurate record keeping skills
• Organize and maintain efficient system for ordering and maintaining supplies
• Demonstrate flexibility to manage multiple responsibilities and a variety of tasks with minimal supervision
• Document all official actions taken by the team as requested
• Development of meeting agendas and meetings
• Plan and coordinate the calendar of the Director of SLD and the TIL team

• Five years of advanced secretarial experience in a multi-personnel environment
• Experience in maintaining accurate records
• Computer expertise with various software applications
• Prefer experience in an office in an ESC or public school district, at the administrative office level, or experience in the office of a business executive