Primary Purpose:

• Provide the coordination of administrative tasks, data entry and management, develop processes, and manage workflows for Instructional Strategic Priorities

Education/Certifications:

• High School Diploma or equivalent
• Preference given to professional secretarial training and postsecondary education

Special Knowledge/Skills:

• Skilled in interpersonal communication
• Exceptional customer service skills
• Organized and experienced in the creation of spreadsheets/databases
• Strong organizational skills
• Computer literate and ability to use email, listservs, spreadsheets, databases, word processing, and web-based applications like Google Suite

Responsibilities and Duties Common to all Region 10 ESC Employees:

• Ability to work on and enhance a team
• Utilize time wisely for effective management of position responsibilities and to ensure timelines are met
• Maintain punctuality in daily work times, appointments, and meetings
• Maintain a positive, customer-friendly, and professional tone in all communication (i.e. email, written, and verbal)
• Participate as an effective team member who contributes to center-wide strategic planning goals
• Display proficient levels of technology applications and remain current in the area of digital integration
• Perform other duties as may be assigned by Region 10 Leadership
• Prepare and organize resources, train, and collaborate with Region 10 personnel
• Exhibit initiative in identifying problems and suggesting solutions in a positive manner
• Exhibit good judgment and decision making
• Keep supervisor informed of program and district needs
• Maintain up-to-date entries in Region 10 databases and accurate records for tracking and invoicing
• Adhere to Center procedures, guidelines, and policies

 Specific Responsibilities and Duties for the Administrative Assistant I

• Provide an exceptional level of customer service and contribute to a positive work climate
• Prepare purchase orders, support purchasing requests, and miscellaneous payment requests as requested by consultants and supervisor
• Observe procedures to support invoicing and payment processing from individual cooperative and non-cooperative workshop participants
• Prepare teacher stipend and teacher release forms
• Organize and maintain an efficient system for ordering supplies
• Seek opportunities to improve organizational systems and processes
• Check the accuracy of Time and Effort
• Monitor Calendar of Events, participant registrations, and process room reservations
• Demonstrate a high-degree of initiative and the ability to work independently
• Perform other duties and functions as assigned

• Preferred experience related to secretarial and/or data entry/management
• Computer expertise with various software applications
• Customer service experience

 Accountability:

• The Administrative Assistant I shall be directly accountable to the Research and Strategic Priorities Analyst or his/her designee.