Primary Purpose:

• Provide secretarial support within Operations & Certification Services
• Support of the Asst. Director in scheduling of trainings, ordering of materials & organization of HR Summit                   
• Focused support for HR, CERTification & Diag Program                   
• Focused support for Application and Mentor Process

Education/Certifications:

• High School Diploma or equivalent                          
• Advanced secretarial training (preferred)

Special Knowledge/Skills:

• General office skills including business correspondence and procedures                
• Computer expertise including database development and management                
• Skill in interpersonal communication and customer service                          
• Organized and experienced in creation of spreadsheets/databases                          
• Effective and efficient organizational skills                            
• Ability to work autonomously
• Effective use of Windows OS Microsoft Office Suite, email, and Google products
• Effective team member               
• Detail oriented, self-directed, and motivated                     
• Ability to prioritize and solve problems                 
• Ability to establish successful working relationships with peers, Region 10 staff, and clients

Major Responsibilities and Duties:

• Provide support to the Asst. Director
• Prepare, organize, and file reports and correspondence for specified projects including ASEP & Title II
• Provide support for consultants/programs that includes, but is not limited to, the preparation of letters and memos, flyers and program brochures, reports, contact lists, and email
• Prepare purchase orders and miscellaneous payment requests as requested by supervisor
• Develop, organize, and maintain workshop and registration materials and attendance lists
• Ensure that handouts and other materials required for specific activities are organized and ready for professional development activities and meetings
• Monitor calendar of events, participant registration and process room bookings as assigned
• Invoice and process payment deposits certification candidates & Human Resources Training & Consulting
• Organize and maintain the storage of an adequate stock of office and presentation supplies
• Demonstrate the ability to effectively communicate with staff and customers on the telephone, in person, and in writing
• Assume responsibility for and maintain confidentiality relative to participant records/data
• Demonstrate efficient organizational skills
• Demonstrate accurate record keeping skills
• Invoice & track payments for the HR programs
• Organize pre and post processes as well as attend the biannual Educator Preparations Programs Advisory Board meetings to record minutes
• Accurately track certification program payments for interns/clinical candidates
• Organize and maintain efficient system for ordering supplies
• Demonstrate flexibility to manage multiple responsibilities and a variety of tasks with minimal supervision
• Demonstrate knowledge of current program information consistently
• Attend, participate and implement strategies from staff development, personal professional development, and meetings
• Assess own knowledge, skills, and abilities to set well-defined and realistic goals
• Organize, schedule trainings for Human Resources Training & Consulting
• Perform other duties as required by the Asst. Director

• Three years general office work                
• Experience in maintaining accurate records also including certification, transcripts & service records        
• Computer expertise with various software applications
• Experience working with teacher certification